You can also view more information about Understanding Customs or International Shipping Forms. If you would like to fill out the commercial invoice on your own, without the aid of our shipping tool, we made a guide to help walk you through it. If you need an account, you can open one here and will be automatically enrolled.) Otherwise, be sure to print out three copies of the commercial invoice and include it with your package. (To enable Paperless ® Invoice, go to your account details screen. We can transmit your commercial invoice digitally if you have a UPS account. It is important to provide accurate and specific information in order to avoid customs delays. 44 Blank Commercial Invoice Templates PDF, Word Febru13 Mins Read. Our shipping tool will help you fill out your commercial invoice as you’re creating your shipping label. It is the primary form used for importation control, valuation and duty determination. Given that a commercial invoice is also used for customs declaration purposes, any misinformation may lead to underpayment of the correct amount of duties and taxes due and their legal ramifications.The commercial invoice (or pro forma invoice) is required for all cross-border shipments (except for documents that have no commercial value). The ProForma generally provides more Customs-specific information than is usually contained on most typical commercial invoices. Failure to do so may result in lengthy hold-ups and shipping delay costs. It is a legal requirement to fill out a commercial invoice accurately. ![]() Risks of not filling out a commercial invoice accurately These may be one and the same or different. The packing list is sent to the receiver of the goods, or consignee, while the commercial invoice is sent to the party responsible for the payment of the goods. The commercial invoice, on the other hand, serves to detail the financial transaction for the sale of the goods being transported such as payment details, instructions, and terms. It’s also used to verify that all merchandise shipped by the exporter is received in good order and condition, as well as for stock-keeping and inventory purposes. It is a document that’s required in the event of any disputes or claims that may arise with the shipping line, customs, or between the buyer and seller for goods. The packing list serves a more logistical purpose with emphasis on the physical description of the goods being transported. While the information required on both documents are extremely similar and both are issued by the seller/exporter, the two documents serve very different purposes. This saves them from having to re-write the document. If the shipper intends to complete the form by-hand and they have a large order, it’s recommended that they print out one (1) form, complete it, and then scan it so they can print out multiple times. It is of vital importance that the transaction and shipment information listed on the commercial invoice correspond to that on the packing list. The shipper will need to download the invoice template in PDF or Word. Make sure your commercial invoice contains all of the below elements. Regardless of your choice, the document must contain some specifics to hold any legal value. Date of exportation, means of transport, and final destinationĭifference between commercial invoice and packing list When you create commercial invoices, you can develop the document from scratch or work from a commercial invoice template.Incoterm under which the merchandise has been sold.Information related to the shipping of the merchandise Importer/buyer’s tax identification number (eg.Importer/buyer information (name, address, phone number, etc.). ![]() Exporter/seller’s tax identification number (eg.Press Done after you fill out the document. Utilize the Sign Tool to add and create your electronic signature to signNow the U.S. Double check all the fillable fields to ensure total precision. ![]() Use a check mark to point the answer wherever needed. Exporter/seller information (name, address, phone number, etc.) Enter your official contact and identification details.Information related to the exporter and importer Whichever template you choose, ensure that the following details are included: While there is no fixed commercial invoice format, most of the information required is very similar and standardized across all templates. There are plenty of commercial invoice templates and samples to choose from online. Which is the best commercial invoice template? When filling out a commercial invoice, it is extremely important to make sure that information is clearly and accurately filled out. Information required on a commercial invoice for shipping
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